Specific technical skill or gear required (avi, ice axe etc)
Weather dependent? Rain or shine?
Trip leader(s) email and/or phone
Ask each participant to include his/her ACC membership # in their email. The onus is on the member to supply that evidence. Click here for a template spread sheet to help keep track of your participants.
When screening participants:
Recent trips? Who with?
Done something like this trip? Recently? If not, when?
Are you capable of covering the terrain at our intended pace?
Any medical conditions you need to be aware of? Anything that might inhibit your abilities on the trip?
Other beneficial skills! First aid? Medical background?
If they want to bring someone else, you need to talk to them, too. Or have that info accurately answered.
Consider facilitating carpools. You’re not responsible for it but it sure is nice to have people show up on your trip!
Share cell numbers in case of delays
Leave Trip Plan and emergency contact info with a responsible person.
Consider also sending a reminder 1-3 days before the trip.
For multi-day trips, facilitate gear and food sharing and management.
If someone shows up without the trip leader having confirmed the member’s participation beforehand, the trip leader has full rights to refuse them on the trip.
Headcount. Establish how many so everyone knows the number.
Establish turnaround time (if applicable)
Ask that everyone has read, understood, signed the waiver and had it witnessed. It has to be signed DAY OF. You can be the witness You must also sign the waiver. Family members are not allowed to be one another’s witness.
Outline day’s activities
Describe how you want to keep the group together (all in earshot? establish a designated hiker at the end of the group? Specific spot to wait for those that get ahead? Radios?)
Scan and send all waivers to firstname.lastname@example.org Include leader(s) names, dates and trip location.